# An evidence review register for AI-drafted answers

- Canonical page: [AI Answer Evidence Review Checklist & CSV Template | RFP AI Platform](https://rfpaiplatform.com/guides/evidence-review/)
- Published: 2026-10-25
- Updated: 2026-10-25

**Updated: 25 Oct ‘26** | Published: 25 Oct ‘26 ● 3 min read

## Download the working template

The CSV opens in spreadsheet software. It contains illustrative examples, not real customer data or product test results. Replace them before using the register in a live response.

[Download evidence review CSV ↓](https://rfpaiplatform.com/resources/evidence-review-register.csv)

## 1\. Break the answer into claims

Do not approve a whole paragraph because one sentence has a citation. Split product capability, scope, timing and contractual commitments into separate claims. Assign a stable question ID and keep the exact draft wording.

## 2\. Record the supporting excerpt

Capture the source filename, version, section and exact supporting text. State which part of the claim it supports. “We encrypt data” does not by itself prove a named algorithm, region or key-management model.

## 3\. Make an explicit evidence decision

| Decision | Reviewer action |
| --- | --- |
| Supported | Confirm scope and source freshness, then approve the exact wording. |
| Partial | Narrow the statement to what the evidence supports. |
| Unsupported | Escalate to an owner or leave an honest gap; do not infer a control. |
| Conflicting | Resolve document precedence before approving either version. |

## 4\. Retain ownership and submission history

Record the domain owner, corrected wording, approval date and final export reference. Keep private evidence in an approved system; the register can contain a restricted reference instead of copying sensitive report excerpts. Reopening a question should invalidate the earlier approval until the owner signs again.

## Illustrative example

**Question:** Are backups removed immediately after account deletion?

**Draft:** All customer data is deleted immediately.

**Source:** A hypothetical policy states that backup copies expire after a defined retention window.

**Decision:** Partial. Replace “all data immediately” with wording that accurately describes the backup window, subject to the owner’s approval.

## Use the register in a fair software pilot

Apply the same sample and review standard to every vendor. Count unsupported claims before and after review, correction time and export issues. These observations describe your pilot; they do not establish a universal accuracy score.

[Research and evaluation method →](https://rfpaiplatform.com/methodology/)

## Apply this evaluation

- [Apply the register to security claims](https://rfpaiplatform.com/use-cases/security-questionnaires/)
- [Record entity and period for DDQs](https://rfpaiplatform.com/use-cases/ddq/)
- [Understand documented coverage scores](https://rfpaiplatform.com/methodology/)

**Category** [Checklists](https://rfpaiplatform.com/blog/category/checklists/)

### About this research

Public-source research and editorial evaluation guidance. Product claims retain source dates; no hands-on test or named author is implied.

[Our research method →](https://rfpaiplatform.com/methodology/)

## Related posts

[25 October 2026 Security questionnaire automation with accountable review](https://rfpaiplatform.com/use-cases/security-questionnaires/) [25 October 2026 DDQ response management: keep entity and period aligned](https://rfpaiplatform.com/use-cases/ddq/) [25 October 2026 RFP automation pricing: compare the full operating cost](https://rfpaiplatform.com/pricing/)

**Table of contents**

1. [Download the working template](https://rfpaiplatform.com/guides/evidence-review/#article-section-0)
2. [1\. Break the answer into claims](https://rfpaiplatform.com/guides/evidence-review/#article-section-1)
3. [2\. Record the supporting excerpt](https://rfpaiplatform.com/guides/evidence-review/#article-section-2)
4. [3\. Make an explicit evidence decision](https://rfpaiplatform.com/guides/evidence-review/#article-section-3)
5. [4\. Retain ownership and submission history](https://rfpaiplatform.com/guides/evidence-review/#article-section-4)
6. [Illustrative example](https://rfpaiplatform.com/guides/evidence-review/#article-section-5)
7. [Use the register in a fair software pilot](https://rfpaiplatform.com/guides/evidence-review/#article-section-6)

**Response software**

Savix [Read Review](https://rfpaiplatform.com/reviews/savix/)

Loopio [Read Review](https://rfpaiplatform.com/reviews/loopio/)

Responsive [Read Review](https://rfpaiplatform.com/reviews/responsive/)